Table of Contents Anchor Top Top
Job Permissions in the eRecruit system are useful to ensure that certain users only have access to the jobs they need, reducing the chance of cross contamination by recruiters/managers.
...
- Click the Job Permission link.
2. This will take you to the Manage User - Job Permissions page.
3. Select the checkbox if you would like the user to have access to all jobs in the system. A system administrator or the Recruitment team would generally have this level of access.
If the user does not have access to all jobs in the system you would need to set up specific Job Permissions.
...
4. To add a new Job Permission, click the + Add Job Permission link at the top right hand side.
5. This will give you the option to choose the Job Permission Type. Use this drop-down list to select the type of job permission you want to assign to this user.
Candidate Card UDV: Using this field, you can determine what the user will see in the Candidate Card.
Job: This will give the user permission to view only this job. Once this option is chosen, you will be required to select a single job from a secondary drop-down list.
Candidate Groups: You can also limit the user’s access, so they can only see candidates from a particular group.
Candidate Statuses: This will restrict the user to only see see
Job Template: This allows the user access to only those jobs created from a specific job template.
Audience: This allows the user access to all jobs published to a specific Job Audience Type. All live jobs must be published to an audience type, selected during the job creation process.
User Job: This allows the user access to all jobs created based on a specified job details field. In this example, only jobs created that are in the legal department. This needs to be setup first in the User Job Permission form within System Forms.
Restricted Access: If Restricted Access is selected a user will only be able to package applications and complete steps assigned to them within a job.
6. Once you create the Job Permission, it will appear in the Manage User – Job Permissions like so:
...
Change Password: Click on this link to reset the user’s password.
Send Email: By clicking this option, you will be able to send an email to the user’s email account. This will take you to the standard email screen. This is very useful when manually notifying a user that a task needs to be completed or when the password has been changed.
Restrict Talent Search Results: Using this option, you are able to narrow down the talent pool that the user can search candidates on. This can be done by Job Audience Type, Job Template, Global Question, Job and User detail (to name a few).
...
Reassign User Tasks: Use this option to re-assign any outstanding tasks from one user to another. This is useful when a user leaves the team or goes on leave. You can choose all tasks, or specific tasks.
Impersonate User: Use this option to view exactly what the user will be able to see. This is also useful when a user has an issue, as you can replicate how the issue looks. However it is very important that this be used as a read-only tool; don’t make any changes whilst impersonating the user. This is only to be used by Super Users or Administrators.
...
13. Once you have finished adding/editing the user, click the Save button on the bottom right hand corner.
