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These questions are not reportable or re-usable. |
To add a Job Specific Question
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- Go to the Manage Form Template page.
2. Click the Add question to step link.
3. This will take you to the following screen:
A global question is broken down into 2 sections;
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Note: For more information about creating questions, refer to the Global Question guide.
4. To successfully create a question, fill out the Question Details first:
Question Details
Question Reference: Enter a reference for your question here. This is a back-end identifier for each question and will not be seen by the candidates. The question reference must relate to the question as it will often be used to identify this question within a list of other questions. The reference is usually a shortened version of the question.
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- Free Text: allows respondents to answer this question in free text.
- Multiple Choice: allows respondents to select one answer option from a list of possible options.
- Yes No: allow respondents to answer this question with either a Yes or a No option. Used primarily for Pre-Application forms.
- Date: allows respondents to choose a date from a pop-up calendar.
- Ordered Preference List: requires respondents to rank answer options according to their preference.
- Multi Select: allows respondents to pick one or more answer options from a list of possible options.
- File Upload: allows the respondent to upload a file. An example would be to attach a cover letter in an application form.
- Group Question: allows respondents to answer to a range of sub-question options in a single question block. Group Questions often appear as a table or matrix. An example of a Group Question may be a list of software packages that the candidate is required to rate their proficiency against.
- Label: To be completed
Answer Display Format: This determines the answer options the candidate/user will be presented with when completing this question. For example, if you select a Free Text question type, you can then choose to provide the candidate/user with a single line, paragraph, and WYSIWYG field or email format in which to respond to the question.
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Question Text: Enter the text of the question here. This is the text that the candidates/users will see on the form.
5. Now you need to complete the Question Options fields:
Question Options
6. Click the Question Options tab.
In this section you are able to change the functionality and appearance of the question.
7. Let’s have a look at each option in more detail:
Mandatory: This will make this question mandatory or not. The candidate/user won’t be able to progress further without answering this question.
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Visible Locked: Used in parent/child functionality, this option will allow the question to always be visible, even if it is dependent on a parent question answer.
Input Orientation: This will determine where the answer options will appear in relation to the question, i.e. will the answer field appear vertical (underneath) or horizontal (next to) the question.
Answer Alignment: This option will allow you to align the question text so it either appears horizontally or vertically above the answer field.
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Personal Details: Tick this checkbox if you want the answer to this question to appear in the Personal Details section of the Candidate Card. This option is often ticked if this is basic candidate information, such as name, address and contact details. Candidates are able to log in and change their own personal details from the candidate portal.
Criteria: This option will allow you to align the question to the assessment/ selection criteria selected in the job creation process. Once these criteria have been set; they will flow through to the application form and subsequent assessment forms. Select the corresponding selection criteria from this list.
Component XML Name: to be completed
8. Once you have completed creating the question, click the Save button at the bottom right hand corner.
9. The Job Specific question will now appear in the form like so:
Note: The globe icon denotes this question is a global question; a Job specific question won’t have any item attached.