Whilst we recommend that you use Global Questions to build forms, there may be instances that you need to add Job-Specific questions to a form. Once these questions have been added to the form, they won’t be able to be imported into other forms. In addition, a job-specific question cannot be searched or reported on.
To add a Job Specific Question
- Go to the Manage Form Template page.
2. Click the Add question to step link.
3. This will take you to the following screen:
A global question is broken down into 2 sections;
- Question Details: to define the question’s basic details (including: type, use, reference and text).
- Question Options: to define the question’s functionality (including: question pre-population, versioning and display options).
Note: For more information about creating questions, refer to the Global Question guide.
4. To successfully create a question, fill out the Question Details first:
Question Details
Question Reference: Enter a reference for your question here. This is a back-end identifier for each question and will not be seen by the candidates. The question reference must relate to the question as it will often be used to identify this question within a list of other questions. The reference is usually a shortened version of the question.
Question Type: Select the type of question from this drop-down list.
Choose from:
- Free Text: allows respondents to answer this question in free text.
- Multiple Choice: allows respondents to select one answer option from a list of possible options.
- Yes No: allow respondents to answer this question with either a Yes or a No option. Used primarily for Pre-Application forms.
- Date: allows respondents to choose a date from a pop-up calendar.
- Ordered Preference List: requires respondents to rank answer options according to their preference.
- Multi Select: allows respondents to pick one or more answer options from a list of possible options.
- File Upload: allows the respondent to upload a file. An example would be to attach a cover letter in an application form.
- Group Question: allows respondents to answer to a range of sub-question options in a single question block. Group Questions often appear as a table or matrix. An example of a Group Question may be a list of software packages that the candidate is required to rate their proficiency against.
- Label: To be completed
Answer Display Format: This determines the answer options the candidate/user will be presented with when completing this question. For example, if you select a Free Text question type, you can then choose to provide the candidate/user with a single line, paragraph, and WYSIWYG field or email format in which to respond to the question.
Data Type: Select the type of data you are collecting from this drop-down list here. You will be able to choose if this question is plain text or numeric. This option is for Free Text – Single Line questions only. This is useful if you want the answer to form a metric for reporting.
Validation Limit: Here you can nominate a limit of how many characters or words the respondent will need to adhere to when answering the question. This option is used for free text and paragraph questions only.
Validation Type: Select which validation type you would wish to use. This is used for data security and can only be used for free text and paragraph questions only.
Question Text: Enter the text of the question here. This is the text that the candidates/users will see on the form.
5. Now you need to complete the Question Options fields:
Question Options
6. Click the Question Options tab.
In this section you are able to change the functionality and appearance of the question.
7. Let’s have a look at each option in more detail:
Mandatory: This will make this question mandatory or not. The candidate/user won’t be able to progress further without answering this question.
Read Only: This will make sure the candidate/user can only view the question without the ability to change the answer (useful in Requisitions/Job Detail forms).
Visible Locked: Used in parent/child functionality, this option will allow the question to always be visible, even if it is dependent on a parent question answer.
Input Orientation: This will determine where the answer options will appear in relation to the question, i.e. will the answer field appear vertical (underneath) or horizontal (next to) the question.
Answer Alignment: This option will allow you to align the question text so it either appears horizontally or vertically above the answer field.
Single-instance for Candidate: This option allows the candidate answer history across the entire system for this specific question to be overridden by the response in this form. This is only valid to Global Questions.
Data is Versioned: This will allow you to track the answers to this question over time within the eRecruit system and is turned on in the Global Question library.
Hide from Recruiters: This is used if you do not wish the recruiters to view the candidate’s response to this question. This option is sometimes used when sensitive EEO information is being collected for reporting purposes only and is turned on in the Global Question library.
Hide from Candidates: Tick this checkbox if you don’t wish the candidates to view this question. This option would only relate to questions that should only be completed by recruiters. This is not a commonly used option.
Personal Details: Tick this checkbox if you want the answer to this question to appear in the Personal Details section of the Candidate Card. This option is often ticked if this is basic candidate information, such as name, address and contact details. Candidates are able to log in and change their own personal details from the candidate portal.
Criteria: This option will allow you to align the question to the assessment/ selection criteria selected in the job creation process. Once these criteria have been set; they will flow through to the application form and subsequent assessment forms. Select the corresponding selection criteria from this list.
Component XML Name: to be completed
8. Once you have completed creating the question, click the Save button at the bottom right hand corner.
9. The Job Specific question will now appear in the form like so:
Note: The globe icon denotes this question is a global question; a Job specific question won’t have any item attached.
