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- Click Show Criteria List to start your search by using criteria that has been developed based on the global questions in your system.
- You can search using data from the following talent search options:
a. Job – Data from the job details form.
b. Global Assessment – Data from the Global Assessment form (this can be located in the candidate card).
a. Application – Data from the application form.
- To view the available Searchable Criteria for each category, click the Category title (in this example we will choose Application). Click Add on the field that you would like to search on.
- Select the talent search option answer(s) that you wish to search on and click Search.
Note: You can select more than one talent search option.
- The results will be displayed at the bottom of the page.
- If it is not necessary that the candidates must match a particular search criteria you can add the talent search option to the “could match” section. This will expand your search results.
Applications that match the “must match” and the “could match” criteria will be displayed at the top of the list.
To do this click on the arrow pointing down next to the criteria in the must match section. This will move it to the section below. - Click Search.
The result at the top of the list matches all three search criteria.
Tips for ‘Keyword’ searches
When entering text in the keyword section
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The following table shows examples of simple searches:
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Operator
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Example
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Search result
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Normal
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sales, business, development
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sales or business or development
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Exact Phrase
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sales business development
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the phrase, “sales business development”
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Wildcard
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engine*
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engine, engineer or engineering
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AND
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engineering AND mining
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engineering and mining
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OR
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engineering OR mining
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engineering or mining
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NOT
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engineering NOT mining
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engineering but not mining
When using operators (AND, OR, NOT), you need to make sure these are in UPPER CASE. search query is broken up into terms and operators. There are two types of terms Single Terms and Phrases. A Single Term is a single word such as “Recruiter” or “Analyst”. A Phrase is a group of words surrounded by double quotes such as “Human Resources”.
Multiple terms can be combined with Boolean operators to form a more complex and specific search. More information on Boolean operators is available below.
Using a Wildcard
Wildcard searches can be conducted within a single term search. The wildcard is a good option if you need to locate variations of a word and not just a specific word.
The “*” symbol is used as a wildcard and can be used within a term or at the end of the term. It cannot be placed at the beginning of a term.
For example, to search for test, tests or tester, you can search test*
Fuzzy Searches
Fuzzy searches are used to search for a term similar in spelling to the term used. It is available when conducing single term searches.
The “~” symbol is used in a fuzzy search.
For example, to search for a term similar in spelling to “roam” use the fuzzy search roam~
Proximity Searches
Proximity searches assist in locating words that are within a specific distance of each other. This is available when conducting Phrase searches.
The “~” symbol is used in a proximity search.
For example, if the search “Recruitment Management”~10 is used, the search will return results where “Recruitment” and “Management” are within 10 words of each other.
Boosting a Term
Boosting a term allows a search to put more emphasis on one of the single terms or phrases.
The “^” symbol is used in boosting and a numerical boost factor can also be applied. The higher the boost factor the more relevance is placed on that term/phrase. If there is no boost factor input, the search will default to a boost factor of 1.
For example, if the search was locating Recruitment Manager, but the term Recruitment is of more importance use Recruitment^4 Manager. If using phrase searches the search would be “Recruitment Manager”^4 “Mine Site”. This would put more emphasis on Recruitment Manager.
Boolean Operators
Boolean operators allow for multiple terms to be combined to produce a more complex or specific search. The Boolean operators accepted include AND, OR, and NOT. Boolean operators must be entered in ALL CAPS.
If there is no operator included in the search, then the default operator of OR will be used. For example, if the search “Human Resources” Mining is used, the search will locate matches that contain either term/phase. The results would be the same if the search “Human Resources” OR Mining is used.
Note: if an operator is used in a search there must be a term/phase before it and after it. For example, if the search “Human Resources” AND is used, the search cannot execute and an error will be displayed.
Operator | Description | Example |
AND | Matches where both terms exist. In this example, matches will only return if Human Resources and Mining are present. | “Human Resources” AND Mining |
NOT | Matches are returned when they do not contain the term after the NOT operator. In this example, matches for Engineering will only return if there is no match with Mining. | Engineering NOT Mining |
OR | Matches are returned when they meet any of the terms. In this example, matches of Human Resources or Mining will return. | “Human Resources” OR Mining |
Search Grouping
Grouping allows sub queries to be included in the search logic to create more specific searches.
The ( ) symbols are used to group search terms together.
For example, if the search (Recruiter OR Consultant) AND Mining is used, the search will return results that contain either Recruiter or Consultant but must also contain Mining.
Talent Warehouse Actions
- There are a number of actions that can be performed to the the candidates that have matched the search criteria.
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- New Email – Send candidates an ad hoc email i.e. to notify them on a new position.
- New SMS – Send candidates an ad hoc SMS i.e. to notify them on a new position.
- Invite to Interview – Invite a candidate to a scheduled interview.
- Delete All Activity Tickets – Remove the ability for a candidate to book into an interview after being invited.
- Export Candidates – Export candidate registration details to an excel spreadsheet.
- Package Applications – Export candidate applications in order to email them or print.
- Apply To Job – Apply a candidate to a job.