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Release Timing

This release will commence on 29th of March 2016 from 9pm (AEST). You may experience downtime for up to 6 hours. Whilst this downtime is minimal, we recommend that wherever possible, any large or critical system tasks be completed before close of business on the day of a deployment or commenced the day after. If you have any further queries, please contact your Support Team on 1800 642 638.

Summary

Here’s a brief summary of the items included in Release 1 2016. In the following pages you will find further details of each item.

Release Highlights:

 Talent Acquisition - New Candidate Notes functionality

 Talent Acquisition - Enhanced Requisition Permission features

 Talent Acquisition - Export API capability

 Talent Acquisition - Candidate Portal Accessibility

 Performance – Enhanced Appraisal page functionality

 Performance – Enhanced Workflow functionality

Candidate Notes

Natural Talent’s Candidate Notes feature has undergone a major redesign to help you get the most out of your interaction with candidates and between those in your organisation focused on hiring top talent in an efficient, timely manner.

The Candidate Notes enhancements are designed to facilitate the awareness of information about your organisation’s candidates between those with a need to know, including recruiters, HR Specialists, HR managers and hiring managers. With improved organisational communication, candidates’ experience with your organisation will also improve. The new Candidate Notes features will facilitate the awareness of information about candidates between your organisation’s stakeholders. With the proper permissions, it is now easier than ever to obtain an audit trail of any conversation between the candidate and anyone in the organisation.

Benefits:

 Matches how your organisation works and communicates

 Improved organisational knowledge of active candidates

 Faster short listing of candidates and a reduced time-to-hire

 Enhanced usability and internal communication, resulting in improved satisfaction for candidates

 Enhanced auditing

 Enhanced legal protection through the ability to rectify any errors made if incorrect comments have been recorded against a candidate

 Seamless access to Candidate Notes via new Candidate Notes icon from the

 Candidate list

 Candidate task list

 Assessment form

What’s changed?

You will notice a new icon appearing against the candidate name in the Candidate List here:

1. Click on this icon to view and add candidate notes

2. Click here to create a new note:

Once the Note has been saved, you can view and add to this note by clicking the View icon here:

The ability to Edit and Delete notes is a new feature that is based on user permissions. If you have these permissions, you can add threads to this original post.

If you have the permission to delete a note, you will see the Delete Note icon when you edit the note:

You also have the ability to delete threads and recent edits here:

Please note that the Candidate Notes log that was previously housed within the Candidate Card is now no longer there. All previous notes have been migrated to sit behind the new Candidate Notes icon.

Requisition Permissions

Acendre is proud to release a sophisticated Requisition permission feature that allows users to view and access the Requisitions that are specifically relevant to them. Previously, users could either view only those requisitions that they themselves initiated, or every requisition in the system. You are now able to set up Requisition permissions in the same way you set Job permissions. This means you can give access to a user to all requisitions that have been raised for a particular department, cost centre or region for example. The Requisition Permissions feature is significantly enhanced to empower recruiters, hiring managers and heads of department with improved visibility around recruitment and request to hire activity.

Benefits:

 Improved visibility into requisition activity

 Enhanced visibility into vacancies (e.g. active requests, number of vacancies)

 Enhanced security and confidentiality

 Requisition permission structure can now be set up to mirror job permissions

 Configure requisition permissions based on your unique organisational structure

 Configure requisition permissions based on area of responsibility

There is now a User Requisition Permission form within the System Forms section of the System page:

The global questions added to this form are the basis for the user permissions. Once these questions are added, requisition permissions can be added to users and user groups via the User Manager:

You are now able to assign a ‘Requisition Details’ permission that references the global questions you have added to the Requisition Permission system form:

In the example above, this user would have access to view all Requisitions associated with the Shared Services Business Unit.

New Application Programming Interfaces (APIs)

Natural Talent’s new APIs extend the power of your Human Resources Management System (HRMS) and other systems.

What is an API?

Application Program Interfaces are routines and tools for building software applications – a set of requirements that govern how one application “talks” to another. They allow applications to share data and take actions on another’s behalf. APIs are a key component of Acendre’s goal of providing you with a “no- compromise” approach to talent management. We provide seamless integration to support integrated talent management, including whatever systems you require for your organisation to succeed. With this March release, Acendre introduces a new set of APIs to enhance the interoperability of Natural Talent in your ecosystem, with other HR systems you might have implemented.

Benefits:

 More efficient processes through automation of data transfer in real time

 Improved HR service  Greater flexibility to build and tailor applications for your specific needs

 Improved ability to leverage your people data, lower costs and improve productivity

 Extends Natural Talent’s interoperability by providing powerful new capabilities to integrate with other 3rd -party systems, including:

o the ability to send application data from an assessment step to an external system o the ability to send data from a requisition step to an external system

o the ability to define multiple XML schemas to match the format required by your 3rd - party system and map Global Questions (GQs) within the XML

o rule setting to automate the sending of application data in a defined format

o multiple integrations per application or requisition

If you would like more information on data integration points and API capabilities, please contact your Customer Success Manager.

Enhanced Candidate Portal Accessibility

Natural Talent’s accessibility capabilities continue to be enhanced. With this release, the Candidate Portal received numerous enhancements to improve the solution’s accessibility.

 Users are no longer required to switch on the ‘Accessibility mode’ to use the portal

 There are no ‘blocks' to users with perceptual and motor disabilities using the candidate portal

 Keyboard only navigation

 Screen reader compatibility

Benefits:

 Improved usability

 Improved access to Candidate Portal  Improved user perception and interaction predictability

 Improved conveyance of errors and information

 Improved readability

 Improved cursor, input and content location identification

Please note: if you are interested in the enhanced Candidate Portal Accessibility, please contact your Customer Success Manager.

Performance – Enhanced Appraisal Page

We continue improve our user interface and the usability of Natural Talent to ensure your organisation’s users have a superior user experience.

Benefits:

 Larger and more responsive Comments boxes (for both Manager and Employee)

 Improved layout

Performance – Workflow Enhancements

Numerous enhancements to the Natural Talent Perform solution have been incorporated with the March release. These enhancements build on Natural Talent’s powerful integrated workflow and rules engine capabilities, with even more configurability and flexibility for employees, managers and administrators.

Benefits:

 Improved usability

 Improved communication options for employees

 Improved visibility into the system for employees

 Increased control and configurability options for administrators

 Enhanced alerting

For Admin users:

 Ability to add updates to comment field on phase summary step

 Admins can add Roles to the workflow

 Admins can select a workflow against each step within the review

 Admins can configure their organisation’s unique workflows

 Admins have the ability to configure what choices and actions are available on the summary step

 Admins can control who has access to manage workflows

 Admins can create a questionnaire that can be completed by a Role other than an employee or manager

 Enhanced flexibility accessing any step in the workflow

 Ability to configure unique alert notifications

 Ability to configure email alerts throughout the workflow

 Ability to implement rule actions throughout the workflow

For Employees:

 Enhanced Phase Summary page now shows all entered comments to employees and other reviewers

 Enhanced capability for employees to enter longer narratives upon appraisal completion

 Ability for employees to select a choice on the results summary step

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The User Community hosts updates about our product suite, release notes, user guides and upcoming events. It also allows you to engage with other users or post comments and feedback about our products.

Visit http://www.community.acendre.com/ to register!

If you would like further information regarding any items within the release note, please contact the Acendre Support Team.

p. 1800 642 638 e. support@acendre.com