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Your customised views, with your custom global questions, simplified.

Table of Contents
Info

Custom views can be used by both Corporate Report Writers and Report Writers.

1.0 Jobs, Applications and Assessment

One View, Many Uses

Infotip

This single, simplified custom customised view combines all the key fields that used to exist across multiple views.

  • Requisition and Job data, process history and job status history

  • Applications, assessment history, application status history and interview bookings

  • Role and task permissions

  • Pre-calculated and placeholder metrics

  • All of your reportable job, application and global assessment form

  • Includes new and updated fields

It has been designed to cater for the vast majority of your Recruit reporting needs.

Find What You Need

Folders

Fields

Folders in all views are ordered in a top-down approach. In view 1.0, you’ll find:

  • essential job data and job details first

  • application and assessment details

  • your metrics and custom questions.

Field names and descriptions have been reviewed and updated so that you know exactly what they represent.

  • Hover over a field to see its description, or refer to the data dictionary available on the default dashboard.

Key Field Changes

This view combines fields that were found in different views in Analytics Classic, including (but not limited to) process step and assessment step data.

Process Step Data

Assessment History Data

  • Workflow process and process step datafor each requisition/job (not application)

  • Was found in view 02 in Analytics Classic

  • Now found in the Job Details folder of view 1.0

Note

These fields include Process or Process Step in their names, and are in the job context.

  • Assessment process and process step datafor each application (not job)

  • Was found in view 04 in Analytics Classic

  • Now found in the Assessment Details folder of view 1.0

Note

These fields include Assessment or Assessment Stepin their names, not Process, and are in the application context.

Warning

This is a different naming convention to Analytics Classic. If rebuilding old reports, check whether your process step fields came from:

  • view 02, and is therefore Process Step data, which means you use the Process/Process Step fields

  • view 04, and is therefore Assessment History data, which means you use the Assessment/Assessment Step fields.

View Demo

Explore the view and its fields using the VIEW DEMO 1.0 Jobs, Applications and Assessment report. This available in your default Reports folder > Templates.

Folder and Field Details

View 1.0 folders and their new or notable fields.

Expand
titleJobs and Requisitions

  • Core requisition/job fields

  • Time to fill placeholders

  • Link to Job Card

Expand
titleJob Details

  • Additional requisition/job details

  • Current Job or Requisition

  • Job Template, Requisition Process and Assessment Process names

  • Process details (view 02 in Analytics Classic)

  • Process Step Is Current

  • Job status history (view 09 in Analytics Classic)

  • Job roles (view 15 in Analytics Classic)

Expand
titleApplications

  • Core application fields

  • Application Is Submitted, Application Is Withdrawn

  • Application Last Assessed Date

  • Link to Candidate Card

Expand
titleApplication Details

  • Additional application fields

  • Application Notes - Reinstatement Requested/Withdrawn Application

  • Application Reinstatement Requested

  • Late Application Expires

Expand
titleAssessment Details

  • Assessment Step Details (view 04 in Analytics Classic)

  • Assessment Step Duration (Days)

  • Reference Request Status

  • Interview Bookings/Scheduler (view 03 in Analytics Classic)

Expand
titleMetrics

  • Application counts - submitted, incomplete and withdrawn

  • Placeholder counts - diversity/candidate groups, shortlisted, interview, accepted offer

  • Job count

  • Job, application, process, assessment and various user ID fields

Expand
titleDates - Other Formats

  • System dates in year, month and date drill-down format

  • Application submitted

  • Job created, open, close, archive

Expand
titleCustom GQs and Group Questions

  • Job, Application and Global Assessment Form GQs

  • Any custom group questions

Info

A full data dictionary will be available on the Welcome and Instruction dashboards > Views subtab.

Image Added

System views are:

  • prefixed with SYS

  • numbered in line with custom views

    • SYS 1.x series for Jobs, Apps and Assessment

    • SYS 2.x series for Candidates

    • SYS 3.x series for Users

    • SYS 4.x series for special modules and other system data

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Other Custom Views

You’ll also get 2.0 Candidates and Job Alerts and 3.0 Users for data and custom global questions in those specific contexts.

Custom views can be used by both Corporate Report Writers and Report Writers.

System Views

These views contain extra system details for that specialised report with very specific requirements. They can be used by themselves or joined to your custom view via a subquery in your report.

Note

System views contain system fields only in a standardised format.

Any customisation of system fields or addition of custom fields will be done in your custom views.

By keeping these views as system fields only, we are able to make ongoing updates and additions that are available immediately for your use, rather than waiting for individual updates to your specific custom views. If we implement new system fields, or find a new way to calculate something, you get them straight away.

System views can only be used by Corporate Report Writers.