Although questions used in form templates are predominately Global Questions, you will still be able to edit the question text; however the changes are reflected only on this form, not in the Global Question library.
- To edit a question, click the Edit link under the Action column.
This will take you to the Question Details of the Manage Question screen.
Whilst you will be able to change information like such as the question reference and text, as this is a Global Question you won’t be able to change the question type. If it is a multiple choice question, you won’t be able to delete or edit the answer options on the form.
2. To change the Question Options, click the tab here:
In this section you are able to change some of the functionality and visual appearance of the question.
3. Let’s have a look at each option in more detail:
Mandatory: This will make this question mandatory or not. The candidate/user won’t be able to progress further without answering this question.
Read Only: This will make sure the candidate/user can only view the question without the ability to change the answer (useful in Requisitions/Job Detail forms).
Visible Locked: Used in parent/child functionality, this option will allow the question to always be visible, even if it is dependent on a parent question answer.
Input Orientation: This will determine where the answer options will appear in relation to the question, i.e. will the answer field appear vertical (underneath) or horizontal (next to) the question.
Answer Alignment: This option will allow you to align the question text so it either appears horizontally or vertically above the answer field.
Single-instance for Candidate: This option allows the candidate answer history across the entire system for this specific question to be overridden by the response in this form and is turned on in the Global Question library.
Data is Versioned: This will allow you to track the answers to this question over time within the eRecruit system and is turned on in the Global Question library.
Hide from Recruiters: This is used if you do not wish the recruiters to view the candidate’s response to this question. This option is sometimes used when sensitive EEO information is being collected for reporting purposes only and is turned on in the Global Question library.
Hide from Candidates: Tick this checkbox if you don’t wish the candidates to view this question. This option would only relate to questions that should only be completed by recruiters. This is not a commonly used option.
Personal Details: Tick this checkbox if you want the answer to this question to appear in the Personal Details section of the Candidate Card. This option is often ticked if this is basic candidate information, such as name, address and contact details. Candidates are able to log in and change their own personal details from the candidate portal.
Criteria: This option will allow you to align the question to the assessment/ selection criteria selected in the job creation process. Once these criteria have been set; they will flow through to the application form and subsequent assessment forms. Select the corresponding selection criteria from this list.
Component XML Name: to be completed.
Pre-application form specific fields
The following fields will only appear on a pre-application form type in the question options section.
Required Answer: This option will allow you to determine which answer will allow the candidate to progress through the pre-application form to the registration phase. As a pre-application form will only ever have questions with a Yes/No response, you are able to choose either answer, or none at all.
Failure Response: This option will allow you to determine what message the candidate will see if they choose the incorrect answer.
Using Display Questions
Now let’s look at the Display Questions.
The Display Questions tab is to be used primarily for Assessment purposes as it allows the candidate’s answer to particular application question(s) to appear above the assessment question in the Assessment Form for quick and easy reference.
An example of this is a question that rates the candidate’s answers to the key selection criteria when assessing, the candidates answer to the nominated criteria will appear above the ratings question (as above).
To add a Display Question, the application form has to be attached to a Job Template. The job template must also be attached to an Assessment Process Template.
- Click on the System tab.
- Click on Assessment Process Templates.
3. Click on the template name.
4. Click on Edit Form.
5. Click Edit on the question that you wish use to show the display question.
6. Add a Display Question by clicking the + Add new Display Question link.
7. Select the checkbox for the question(s) you wish to link as display questions.
8. Click the Add new Display Question button in the bottom right hand corner.
9. This will take you back to the Manage Question screen and will show the questions previously added as display questions.
10. Save your changes by clicking the Save button in the bottom right hand corner of the screen.
