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Advanced views with specialised system data.

System views can only be used by Corporate Report Writers, and don’t contain any custom global questions.

System Views

These views contain extra system details for that specialised report with very specific requirements. They can be used by themselves or joined to your custom view via a subquery in your report.

System views contain system fields only, in a standardised format.

Any customisation of system fields or addition of custom fields is restricted to your custom views.

By keeping these views as system fields only, we are able to make ongoing updates and additions that are available immediately for your use, rather than waiting for individual updates to your specific custom views. If we implement new system fields, or find a new way to calculate something, you get them straight away.

Of particular importance are the SYS 1.x series - they contain even more fields and calculations that might be relevant to your report requirements. If your are unable to get these from your custom view, explore the relevant system view.

A full data dictionary will be available on the Welcome dashboard > System Views subtab.

System views are:

  • prefixed with SYS

  • numbered in line with custom views

    • SYS 1.x series for Jobs, Apps and Assessment

    • SYS 2.x series for Candidates

    • SYS 3.x series for Users

    • SYS 4.x series for special modules and other system data

Working with System Views

You can add fields from system views to a report built on your custom view. You will usually do this via an append subquery.

If joining custom to system views (or vice versa), you need to use:

  • join fields to match data between views

  • filters (like a date range) to focus the scope of data being matched data in the sub-query. This is a new, best-practice approach.

Join fields

  • You’ll need to join your custom view to the system view via a field contained in both. Custom view 1.0 contains a range of unique identifiers for this purpose. Choose one that matches the detail in your report and the data you need from the system view e.g. ApplicationID for additional application data. Hover over each field when building your report or refer to the data dictionary for full definitions.

System view filters

  • It is also best practice to filter the data matched in your system view in addition to the join to your custom view data. Doing this can significantly help your report’s performance. You can:

    • match filter fields from your custom view (where possible) e.g. Job Open Date

    • add filter fields from the system view to help narrow the data it is matching from

  • You can link a subquery filter to another filter (e.g. in the master) in the advanced filter settings.

System View 1.x Uses

 SYS 1.1 Jobs and Apps

  • Based on to view 01 in Analytics Classic

  • Job details, audiences, categories and job owners

  • Candidates, applications and application sourcing

  • Application and global flags, application notes and vendors

  • NEW: Job Vendor details - vendors invited to submit an application (as opposed to the vendors that submitted an application in the Application Vendors folder)

 SYS 1.2 Job Process

  • Based on view 02 in Analytics Classic

  • Job and process details

  • Requisition, Job Creation and Assessment Process dates and days taken

  • Process step history, timestamps and duration

  • Process step activity - users that accessed a step task

  • Process step permissions - permissions assigned to a step

  • NEW: Process step status history - the step status history within a step

 SYS 1.3 Assessment

  • Based on view 04 in Analytics Classic

  • Application and assessment details

  • Assessment history, timestamps and duration

  • Assessment step activity - users that accessed a step task

  • NEW: Assessment step status history - an application’s step status history within an assessment step

  • NEW: Online Assessment Test Status - each candidate’s online assessment testing status, per online assessment step per job

 SYS 1.4 Job Status History

  • Based on view 09 in Analytics Classic

  • Job status history and sequence

  • Days at each job status

  • Total days at a given job status or across job statuses, including current

  • Total days at a given job status or across job statuses, excluding current

  • Job status event triggers and users

 SYS 1.5 App Status History

  • Based on view 05 in Analytics Classic

  • Application status history and sequence

  • Days at each application status

  • Total days at a given application status or across application statuses, including current

  • Total days at a given application status or across application statuses, excluding current

  • Application status updated by details

 SYS 1.6 Candidate Status Logs

  • New fields and new view

  • Candidate Status Log and sequence

  • Job, application and candidate identifiers

  • Log number (for ordering)

  • Details as per candidate status log in Recruit: Created, Name, Change Type Description, Change, Origin

  • Additional status log components to target specific changes

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