Once you have created the Interview Block, you can start inviting your candidates.
To invite candidates:
- Click the Jobs icon at the top of the page.
- This will list a display of the active jobs in your system. Locate your job from this list that has been connected to the Activity.
- Clicking on the blue folder icon will take you into the Assessment process of the Job Card, otherwise known as the Assessment Process Manager (APM).
- On the APM, click on the number where your potential interview/activity attendees currently are pending invitations.
- This will take you to the Candidate List. Select all in List if you wish to invite all candidates listed. Alternatively place a tick next to the candidate(s) you want to invite.
- From the Action drop-down in the top right hand corner, select Invite to Interview, and click the Go button.
- You will then be asked to create an Interview Ticket. A ticket will represent the booking instance, allowing you to track the booking progress of any invited candidate.
You will be able to choose one of the following 2 types of tickets.
- Activity. Choosing the activity will allow you to invite the candidate(s) to book on any days set out for the activity.
- Activity Block. Choosing the activity block will allow you to invite the candidate(s) to a particular date only for that activity.
- Once you have chosen either Activity or Activity Block, click the Save button in the bottom right hand corner.
- You will then be shown the invitation email. You can make changes to this email if required.
- Preview this email by clicking the Preview button in the bottom right-hand corner.
- This will then show a preview of the invitation email.
- To send this email, click the Send button in the bottom right-hand corner of the screen.
- The candidate will then receive an invitation email, and then the candidate can book themselves in via the candidate portal.
- Once you return to the Candidate List a Ticket column appears. This will show which candidates has been invited as well as which those who have booked themselves in.
- To track the activity/blocks whilst the candidates book themselves in, go to the Job Card and under Candidate Groups & Assessment – choose Manage Job Wide Interviews.
- Click View Blocks.
- You can view the booking via the Activity Blocks page by clicking on the Slots link.
- Candidate names will appear here once they book themselves into an interview slot.
Click email calendar link to email the booking as a downloadable outlook file. You can also download it to your calendar by clicking get calendar link.
- Alternatively, you can manually book candidates into an interview slot by clicking on the assign link here.
Note: When selecting this option, you will only be able to assign the slot to candidates who have been assigned the appropriate Interview Ticket.