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Once you have created the Interview Block, you can start inviting your candidates.
To invite candidates:
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- Click
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- the Jobs
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- icon at the top of the page.
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- This will list a display of
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- the active
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- jobs in your system. Locate your job from this list that has been connected to the Activity.
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- Clicking on
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- the blue folder icon
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- will take you into
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- the Assessment
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- process of the Job Card, otherwise known as
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- the Assessment Process Manager (APM).
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- On
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- the APM, click on the number where your potential interview/activity attendees currently are pending invitations.
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- This will take you to
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- the Candidate List. Select all in List if you wish to invite all candidates listed. Alternatively place a tick next to the candidate(s) you want to invite.
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- From the Action drop-down in the top right hand corner,
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- select Invite to
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- Activity, and click
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- the Go
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- button.
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- You will then be asked to create
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- an Activity Ticket. A ticket will represent the booking instance, allowing you to track the booking progress of any invited candidate.
You will be able to choose one of the following 2 types of tickets.
- Activity. Choosing the activity will allow you to invite the candidate(s) to book on any days set out for the activity.
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- Activity Block. Choosing the activity block will allow you to invite the candidate(s) to a particular date only for that activity.
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- Once you have chosen either Activity or Activity Block, click
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- the Save
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- button in the bottom right hand corner.
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- You will then be shown the invitation email. You can make changes to this email if required.
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- Preview this email by clicking
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- the Preview
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- button in the bottom right-hand corner.
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- This will then show a preview of the invitation email.
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- To send this email, click
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- the Send
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- button in the bottom right-hand corner of the screen.
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- The candidate will then receive an invitation email, and then the candidate can book themselves in via the candidate portal.
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- Once you return to
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- the Candidate List
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- a Ticket
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- column appears. This will show which candidates has been invited as well as which those who have booked themselves in.
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- To track the activity/blocks whilst the candidates book themselves in, go to the Job Card and under Candidate Groups & Assessment –
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- choose Manage Job Wide Interviews.
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- Click View Blocks.
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- You can view the booking via
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- the Activity
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- Blocks page by clicking on
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- the Slots
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- link.
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- Candidate names will
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- appear here
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- once they book themselves into an interview slot.
Click email calendar link to email the booking as a downloadable outlook file. You can also download it to your calendar by clicking get calendar link.
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- Alternatively, you can manually book candidates into an interview slot by clicking on
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- the assign
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- link here.
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When selecting this option, you will only be able to assign the slot to candidates who have been assigned the
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- appropriate Activity Ticket.