Release 29.06.2016

1. Overview

Acendre is pleased to bring you the June feature release with numerous enhancements to help you meet your ever-changing challenges of talent acquisition and performance management. This release has improvements to benefit HR executives, HR managers, HR specialists, administrators, hiring managers, line managers, employees and candidates, improving the user experience and productivity.

New features and enhancements include:

 Candidate Portal PLUS!

 Global Question Sets

 New Application Programming Interfaces (APIs)

 Enhanced Mobile Device Compatibility for Performance

 Apply with Seek Profile Details

Release Timing

This release will commence on 29th of June 2016 at 9:00pm AEDT You may experience downtime for up to six hours. Whilst this downtime is minimal, we recommend that wherever possible, any large or critical system tasks be completed before close of business on the day of a deployment or commenced the day after. If you have any further queries, please contact our Support Team on 1800 642 638.

2. Candidate Portal PLUS!

Acendre Recruitment’s Candidate Portal PLUS! now provides new capabilities that extend beyond the basic Candidate Portal, providing more flexibility and ease of use for candidates. Candidates can check on the progress of their application via the Candidate Portal as well as being able to access and complete candidate tasks (e.g. Onboarding tasks) faster and more easily. This capability is optional, configurable and may be switched on at any time.

2.1 Benefits at-a-glance

 Candidates can self-serve to know where they are in the assessment process

 Improved candidate experience and perception

 Enhanced perception of organisation

 Improved communication between organisation and candidates

 Reduces HR workload by reducing number and frequency of candidate queries

2.2 What’s changed?

Once activated, it is now possible for your candidates to check where they are in the recruitment process via the Candidate Portal.

This feature not only enables you to select which assessment steps are made available for your candidates to view, but also allows you to re-label the assessment steps in order to better manage candidate communication.

In addition, Candidate Portal PLUS! Allows you to re-label candidate status to better manage your communication with candidates.

Candidates can also complete any candidate tasks (such as accepting their offer online or complete onboarding details) way easier. It now appears on their landing page, as soon as they login to the candidate portal:

Please note: if you are interested in the Candidate Portal PLUS!, please contact your Client Success Manager.

3. Mobile & Tablet support for Performance Reviews

Acendre Performance Management has been enhanced to allow performance reviews on all mobile devices, including tablets and smart phones. This includes the ability to update performance diary entries on a mobile device.

3.1 Benefits at-a-glance

 Improved usability for managers, employees and HR

 Faster performance review processing

 Enhanced flexibility for processing reviews

 Enhanced employee engagement

 Improved ability to provide coaching

3.2 Enhancements at-a-glance

 Full performance reviews and goal setting can be completed on tablets and smart phones

 Responsive design to support different ranges of screen resolution - a truly ‘device agnostic’ solution

 Users can create performance diary entries and complete any review steps via their mobile device

4. New Application Programming Interfaces (APIs)

The expansion of Acendre’s API capability, which kicked off with our March release, continues with this June release. As a recap, APIs are routines and tools for building software applications – a set of requirements that govern how one application “talks” to another. They allow applications to share data and take actions on another’s behalf. APIs are a key component of Acendre’s goal of providing our customers with a “no-compromise” approach to talent management. We provide seamless integration to support integrated talent management, including whatever systems clients require for their organisations to succeed. With this June release, Acendre introduces a new set of import APIs to enhance the interoperability of the Acendre Integrated Talent Management solution, allowing other HR systems to import data into the Acendre applications.

4.1 Benefits at-a-glance

 Quickly create and deploy integration steps to your HRMS or other systems

 More efficient processes through automation of data transfer in real time

 Improved HR service  Greater flexibility to build and tailor applications for your specific needs

 Improved ability to leverage your people data, lower costs and improve productivity

4.2 Enhancements at-a-glance

 Extends Acendre’s Integrated Talent Management system’s interoperability by providing powerful new capabilities to integrate with other 3rd -party systems.

 API Summary

 Ability for Positions to be created and modified across Recruitment and Performance via a REST-based API

 Ability for a User to be created and modified across Recruitment and Performance via a REST-based API

 Ability for Users to be assigned to Positions via a REST-based API

 Ability for answer options for Multi-Select, Multi-Choice and Ordered Preference List Global Questions to be managed across Recruitment and Performance via a RESTbased API

 Public interactive documentation site built on the swagger framework

NOTE: A REST API defines a set of functions which developers can perform requests and receive responses via HTTP protocols

 multiple integrations for a single user or single job

If you would like more information on data integration points and API capabilities, please contact your Client Success Manager.

5. Global Question Sets

This capability enhances the setup of questions for Recruitment users, significantly improving usability. Rather than set up dynamic relationships (parent / child, dynamically related answer options etc) between global questions form-by-form, the process is greatly simplified by the ability to ‘template’ sets of these questions and making them available for re-use. Global Questions can now be grouped together and then added to a form with a single action.

5.1 Benefits at-a-glance

 Faster form setup

 Saves duplication of configuration across many forms

 HR Specialists save time in building forms - application forms, assessment forms, requisition forms

 If Acendre personnel are building forms for you, this now takes significantly less time and effort

 Higher-quality for configuration due to reduced potential for human error

5.2 Enhancements at-a-glance

 New Question Sets allow groups of Global Questions to be added to forms via a single action

 Groupings can include all form-level configurations like dynamic parent/child relationships and dynamically related answer options.

The ability to configure Global Question sets is a function permission, so this will need to be set before you can begin setting these up.

1. Once you have this permission, you will see this new option on the System page here:

2. Click this link and then hit this:

3. Name this set and build it out with Global Questions as you would with any other form

4. When you want to add this question set to a form, click the Add global question link:

5. As you add this global question, you will see a confirmation message:

6. This allows you to add the Question set, or just the individual question if required.

7. If any of the questions exist on the form already, you will see the following message:

6. Apply with SEEK

This release improves the candidate experience when applying for a vacancy on SEEK, Australia’s largest job board, as the application form can now prefill with information from the candidate’s SEEK profile, including personal details, highest level of education, application attachments such as resume, etc.

6.1 Benefits at-a-glance

 Improved candidate experience for those using SEEK

 Fewer candidate drop outs

 Improved experience for candidates applying via mobile device

There are 3 pre-conditions to maximise this feature:

 You must have a SEEK account

 You must have the Apply with SEEK feature activated (please contact your Client Success Manager if you are interested)

 Candidates must apply to the vacancy via SEEK

For candidates applying to these vacancies, they will now have the ability to use this new Apply with SEEK function: