Setting up Job Alerts

To get the Job Alert functionality to be ready for candidate interaction, it needs to be setup. A global question in the Job Details form needs to be linked to make this functionality work.

To do this:

1. Click the System tab at the top of the screen.
   
   

2. Click the System Forms link under the System heading.

3. This will take you to the list of all the System Forms in eRecruit.

4. Locate and click on the Job Alert form.

5. This will show you the current questions that fuel the Job Alert (if any).

6. To add a new question, click the Add Question to step link.

7. This will take you to the Manage Question for Job Alert System Form - Job Alert screen.

8. Complete the following fields:

Question Reference: Enter a reference for your question here.

Question Type: Select the type of question from this drop-down list.

Answer Display Format: This determines the answer options the candidate/user will be presented with when completing this question. For example, if you select a Free Text question type, you can then choose to provide the candidate/user with a single line, paragraph, and WYSIWYG field or email format in which to respond to the question.

The other options are:

Multiple Choice: select between a drop-down list and radio buttons.

Multi Select: select between a drop-down list and check boxes.

Data Type:  Select the type of data you are collecting from this drop-down list here.  You will be able to choose if this question is plain text or numeric. This option is for Free Text – Single Line questions only. 

Validation Limit: Here you can nominate a limit of how many characters or words the respondent will need to adhere to when answering the question.  This option is used for free text and paragraph questions only.

Validation Type: Select which validation type you would wish to use.  This is used for data security and can only be used for free text and paragraph questions only.

Question Text: Enter the text of the question here. This is the text that the candidates/users will see when registering their Job Alerts.

Mandatory: This will make this question mandatory or not. The candidate/user won’t be able to progress further without answering this question.

Input Orientation: This will determine where the answer options will appear in relation to the question, i.e. will the answer field appear vertical (underneath) or horizontal (next to) the question.

9.The last question of the page is the option to link up the Global Question used in the Job Details form to the Job Alert functionality.

If you had chosen a free text type of question, you will only be able to see free text global questions. Similarly if you chose a multiple choice or multi select, you would only see those types of questions in the dropdown list.

10. After you have linked up the Global Question, click the Save button in the bottom right hand corner of the screen.

11. To return back to the Job Alert form, click the Manage Form link in the breadcrumb trail at the top of the screen.

12. The linked question will appear in the form like so:

You are able to change the order of the questions using the drag and drop functionality. 

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