Release 16.03.2011
- Matthew Milosevic (Deactivated)
Available Wednesday 16 March, 2011
This deployment will occur on the evening of Tuesday 15 March between 6.00pm and 8.00pm (EDST). During this time, Users may experience downtime for up to 2 minutes. Whilst this downtime is minimal, we recommend that wherever possible, any large or critical system tasks be completed before close of business on the day of a deployment or commenced the day after. If you have any further queries, please contact your Account Manager.
Important announcements
Welcome to the March Deployment.
This deployment will occur on the evening of Tuesday 15 March. As there is a Public Holiday in Melbourne on Monday 14 March we will be sending out a reminder email about the deployment on Tuesday 15 March.
If you have any questions, please do not hesitate to contact your Account Manager or our Support team on 1800 642 638.
In this deployment
This deployment will cover the following enhancements to your system:
- Talent Search: Affecting all customers using this module, some key changes include:
- The look & feel of the Talent Search feature;
- Improved interface, showing the search as it is being built;
- The ability to create and apply simple templates for infrequent Users of eRecruit;
- The ability to save Search Templates, as well as Saved Searches; and
- New ability for results to be returned by Candidates.
- Unsubscribe Link in Job Alerts: We are excited to announce that Users subscribed to Job Alerts will now be able to automatically unsubscribe from their Alert via a link provided within the Job Alert.
- Re-order Content Loading Options: To assist Users in configuring Global Questions we have enhanced the existing capability to allow Users to move Content Loading Options up and down and order alphabetically as per the multiple choice question type.
Upcoming enhancements
In the April deployment, we are working to allow Users to configure the type and size of files which can be uploaded to their System. This will improve the usability of the file upload questions by making it easier to identify configured file restrictions and provide a consistent way of deleting uploaded files.
We are also planning to release Printer Friendly Forms across all Systems. This means that backend Users of the system will be able to print forms from eRecruit, and Candidates will be able to print applications and submitted forms as they appear on the screen. More details will be provided in the next release note for both items.
Talent Search
Users will be familiar with the ability to search on keywords with their Talent Pool. To improve usability and assist infrequent Users, the new interface will allow Users to see the search as they build it, provide greater context for what must be and could be returned in the search results and allow Users to quickly save or clear searches if unsuitable results are returned.
Selecting Search Criteria
Users are able to access a Criteria List to select the fields which can be added as search criteria. The Criteria List can be Shown or Hidden via a hyperlink shown in the Figure below. Following deployment Super Users are able to limit whether Users are able to Show and Add Criteria by individual and group (see Figure 1.11 for more information.)
Figure 1.1
Figure 1.2
When the Show Criteria link is selected the screen will expand to allow users to select the criteria to be used in the search.
IMPORTANT NOTE: We encourage Users to review their permissions around Talent Search. Post deployment all Users who have access to Talent Search will be able to Add/Remove Criteria, Access Top and Saved Searches, and Save a Search as Public. See Figure 1.8-1.11 for more information.
Criteria can be applied to a search by selecting from the available fields within each category (Job, Global Assessment or Application). For example, expanding the Application category will display all the fields and Global Questions that appear in Application Forms that have been made available for searching. The Keyword filter can be used to filter the list of fields under each category. For example when looking for the Global Question “First Name”, we can type in name, select to filter and the fields within the Application category will reduce to only show those Global Questions with “Name” in the reference.. Fields can then be added as search criteria by selecting the Add link.
Figure 1.3
Building a Search
There are two places where you can add criteria to search on - in the “Results must match these criteria” and “Optional criteria that Candidates could match” sections. Using these criteria along with the Keyword search will refine and, therefore, improve results returned. When fields are added as criteria they will automatically be added to the section “Results must match these criteria”. The examples below illustrate how these two sections work:
Example 1:
We are searching for Accountants from NSW. In the “Results must match…” section we would add:
- ‘Accountant’ in the Keywords field and
- ‘NSW’ selected within the criteria ‘Application State’.
In the “Optional criteria…” section we would have nothing. As we create a search the System provides us with details on what we are searching for.
As the search is being built Users can see the details of the search that will be run, as highlighted in Figure 1.4
Figure 1.4
The results returned will contain ONLY Accountants who’s Application State is NSW. An Accountant who applied from Victoria, for example, would not be returned.
Example 2:
We are searching for Accountants. We would prefer Accountants from NSW but are willing to look at Accountants from other states. In the “Results must match…” we would add:
- ‘Accountant’ in the Keywords field.
In the “Optional criteria…” section we would add:
- ‘NSW’ selected within the criteria ‘Application State’.
As highlighted in Figure 1.5 criteria can be moved between the sections using the up and down arrows. Criteria can be removed by selecting the “x” icon.
Figure 1.5
The results returned would list Accountants who applied from any State, but applicants from NSW would appear at the top of the Results List.
Search Results
We are very pleased to announce results can now be returned by Candidate and by Application. This will allow Users to quickly review and action Candidates rather than having to manage multiple applications by a single Candidate.
Accessing results is as simple as switching between the Candidates and Application tabs. Using the green cross will expand the Candidate’s record showing their Application and Resume. New functionality has also been added to allow you to sort by Application Submitted On and Delegate Name.
Figure 1.6
IMPORTANT NOTE: Results can be restricted via Talent Search Restrictions available within the User Manager. For more information on how to restrict Users’ access on results displayed please contact NGA Support.
We have also enhanced the existing functionality of Actions within Talent Search Results. Users will now be able to nominate which Application Form they wish to package from either the Selected Application or the Latest Application. If multiple applications are selected for a Candidate the System will to package all the selected applications.
Figure 1.7
Saving Searches
On deployment all Users will be able to see two tabs reflecting their Top Saved Searches (searches with criteria and data) and Search Templates (searches with criteria but no data) and a simple template for Keyword searches.
Figure 1.8
eRecruit Searches can be saved as either a Template (criteria without data) or as a Saved Search (criteria with data). We have now made it easier to nominate when saving as a new Search whether it is either a Template or Saved Search and whether it is Public or Private.
Users will be able to nominate within a User’s Function Permissions if they are able to create Public Searches or Configure/Amend Search Templates (see Figure 1.12 for more information).
Figure 1.9
To assist Super Users in managing this new functionality, the Talent Warehouse menu has been expanded to include the application of a Default Talent Search Template and the management of Saved Searches.
Figure 1.10
Super Users are able to create and set a Default Talent Search Template for application within the Talent Module. Ad Hoc Search refers to the generic System Template currently applied (i.e. keyword search only).
Figure 1.11
When managing Saved Searches and Search Templates, from within the Talent Warehouse Menu, Super Users are able to delete, execute or edit Templates and Saved Searches. This is particularly useful where many Users may create multiple Searches of the same criteria in either a Public or Private context.
Super Users are also able to nominate within a User’s Function Permissions if they are able to create Public Searches or Configure/Amend Search Templates. We recommend all Super Users consider who should be able to create Public Searches.
Figure 1.12
Assigning Search Templates to Users/User Groups
Super Users are also able to configure Public Templates to specific Users or User Groups. This would mean that any time that a User logged in they would have a pre-configured Talent Search Template for them to immediately commencing searching within. The User would (if they had permission) be able to add Criteria but the Template would remain constant across sessions increasing usability, reducing frustration and saving time. Users with Templates applied would continue to be able to Save Searches and access Public Templates from the Tab provided within Talent Search.
This functionality is found within the Manager User Screen as shown in the Figure below. A Super User would create a Search Template and then from the list provided apply the relevant Search Template to the User or User Group.
Figure 1.13
We are keen to get all feedback on the new Search Interface from all Users. Please do not hesitate to use the Feedback button or contact Support with any queries or concerns.
Unsubscribe Link in Job Alerts
We are excited to release across all Systems an easy way for Candidates to unsubscribe from Job Alerts created by them. In the Job Alert received there will be a hyperlink, which when clicked on, will automatically unsubscribe.
Figure 2.1
When a User selects the hyperlink they will be returned to their Job Alert page and a message will display confirming that they have deactivated their Job Alert.
Figure 2.2
Job Alerts may be reactivated at any time from within the User’s account.
The User will also receive a confirmation email. This is a new Email Template and is available within the Communication Manager. After deployment all Systems will have a generic message as shown below. Please configure to your preferred message by selecting the Job Alert Profile Confirmation.
Figure 2.3
IMPORTANT NOTE: All activation and deactivation will be logged within the Communication Log for support purposes.
Re-order Content Loading Options
Content Loading allows respondents to answer a paragraph or WYSIWYG question by selecting from a set of preset options, much like a multiple choices or multi select question. When the option is selected, the paragraph field is populated with the correct paragraph text. To assist Supers Users configuring Content Loading we have enhanced existing capability providing the ability to move options up & down and order alphabetically as per the multiple choice question type.
Figure 3.1
If you would like further information on this functionality, or any other items please contact the NGA.NET Support Team
p. 1800 642 638
Ask the Community. Post a discussion about these changes or other topics of interest to hear from other NGA.NET Users. http://www.community.nga.net
